EDI-Purchase — fast and easy order placement
The placement, negotiation, and confirmation of orders are carried out electronically. There is no longer a need to enter data into the manufacturer’s ordering portal, coordinate changes by email, or wait for email confirmations that your order has been processed.
Why Do You Need It
As a retailer, distributor, or a wholesaler, you may be working with dozens or hundreds of suppliers. Each of them offers thousands of product names and has its own specificities in terms of software and business documents format, product information, and the order processing procedure.
Time Saving
The solution allows you to save significant time and labour resources. With minimal manual input, the absence of errors, and faster order approval, you receive goods sooner and increase your sales.
Meeting supplier’s requirements
Helps you maintain good relationships with your suppliers. Many suppliers request an EDI solution and may impose penalties for non-compliance.
Overall Performance
Your employees no longer need to perform routine data retyping or switch between multiple supplier applications. As a result, they have more time for strategic decisions, such as expanding the product range and increasing sales.
How It Works
1.
The buyer creates an order in their ERP system, and the order (ORDER) is automatically sent to the supplier.
2.
The supplier sends an order confirmation or modification (ORDRSP).
3.
The buyer immediately sees the changes in their system, without emails or phone calls.
4.
The supplier sends an invoice (INVOICE), which is automatically transferred to the buyer’s system.
Capabilities
- Electronic order creation directly from the buyer’s ERP.
- Receiving in the ERP a document that confirms or modifies the order, enabling a fully electronic approval process without emails or phone calls.
- Receiving e‑invoices from the manufacturer and automatic matching with the order and delivery.
- A web portal allows you to track the delivery status of documents.
- Auto‑replenishment. Automatic generation of purchase orders based on predefined rules, sales data, and stock levels. The system creates the order for the supplier automatically, without any manual work.
Ways to Connect
1.
Register your organization at app.docura.net.
2.
Send your partner a request for EDI integration and wait for their technical requirements.
3.
Docura specialists will set up the connection with your ERP system.
4.
The partner activates the EDI connection with Docura.
5.
Docura specialists will conduct three‑party testing of the document exchange process.
6.
If you have any questions, please contact our support team.
FAQ
How can I calculate the benefits of this solution?
Compare the data before and after the implementation of the solution:
Changes in order processing time
Accuracy of order execution, e.g. the number of errors
Change in overall efficiency indicator
Employees should also be asked to evaluate the solution. Get feedback on their experience with the new system and identify areas for future optimisation.
Do I need this solution if my supplier uses a webshop to receive orders?
The solution is perfect for you, as it will allow you to significantly save time by eliminating the need to manually enter order data on the supplier’s website. You will be able to place orders directly from your accounting system and to receive order confirmations/approvals in your accounting system. You will no longer need to juggle between different applications and to transfer data.
How is the confidentiality of my data ensured?
Due to the use of secure transmission channels and encryption, transmitting documents via EDI is significantly more secure than sending documents via email. The confidentiality of the client data is ensured by an NDA agreement.
When can I start using this solution?
The time it takes to connect a supplier depends on the availability of the necessary data to be provided by your partner. Once all data is available, integration will be completed within two weeks. Two more weeks will be required for testing and debugging.
How much does the solution cost?
The cost of the service consists of two parts: a one-time fee for integration and project management; a monthly fee for each document sent and received.
If I am a supplier, can I use this solution to process orders from my customers?
Yes, the solution works in both ways for the buyer and the supplier.
News
How to start cooperating with retail chains
The key stages for starting sales…
Paradise Finest Foods: Our EDI Costs Were Cut in Half
When evaluating potential agencies, consider their…
EDI-REPORTS is Sales Improving Tool
Are your products listed in Selver…
EDI Connections with retailers
Docura is an Approved EDI Partner…
Get in touch
We will help to find the solution that suits you most
