EDI-Logistics - electronic data interchange between logistics partners
The solution is designed for companies that provide logistics services (3PL), as well as for organizations that use third-party logistics providers for warehousing and transportation of goods, or that operate their own transport for performing logistics operations.
Why is this needed
Efficiency
Reducing document processing time is achieved through a one-time entry of product data into the system. Once the initial information is entered, it is automatically enriched and transformed into various types of documents, which are then exchanged between partners’ ERP systems without manual intervention. This ensures high processing speed, minimizes the risk of errors, and enhances transparency in collaboration.
Accuracy and Security
Process automation reduces the likelihood of human error, while the use of specialized transport protocols ensures the reliability and confidentiality of information exchange between partners.
Service Quality
Accelerated document transmission significantly enhances the responsiveness of logistics operations — from goods receipt to warehousing, order picking, and transportation. This directly contributes to improving the overall quality of logistics services.
How Warehouse Process Works
The Warehouse Logistics Process (WH) involves storing goods from partner suppliers at a logistics facility to enable subsequent order picking and transportation.
1.
Suppliers deliver products to the warehouse, where they are received and placed into storage.
2.
When a delivery order is received, the warehouse team assembles the required items and arranges transportation to the final recipients, such as retail stores.
3.
The solution is structured around two main processes: purchasing goods and selling goods.
Purchase Process and Delivery to WH
Before goods are dispatched to the warehouse (WH), the partner issues an arrival notice to the logistics operator. This notice informs the consignee about the expected arrival of goods and includes key details such as product descriptions, quantities, and the planned delivery schedule (IFTMAN).
After the goods are received at the warehouse, the logistics company confirms the delivery by sending a confirmation message to the partner (IFTMANRSP).
Sales Process form WH
- The partner (seller) issues a delivery order message to the logistics company (INSDES). This message is based on one of the following source documents: an invoice, a waybill, or a purchase order.
- A delivery order may be sent directly to the recipient or first prepared as a draft INSDES. The draft allows additional shipment details to be added before final submission. This ensures complete and accurate shipping instructions and reduces delivery discrepancies.
- The INSDES message can be addressed either to the logistics company or APP used by the driver.
- After the order is picked at the WH, the logistics company sends the partner (seller) a message, informing them which specific goods have been prepared for shipment (INSDESRSP).
Additional Capabilities
- In addition the system can be enhanced by configuring two key reports: INVPT (Inventory Report) and STOMVT (Stock Movement Report).
- With a complete logistics cycle in place, EDI messages can be automatically transmitted directly to the logistics company.
How Cross-Docking Process Works
Cross Docking (CD) is a delivery method without storage. The partner delivers products to a transit warehouse, from which the logistics company promptly distributes them to destination points (e.g., retail stores). In an alternative scenario, the logistics provider may collect the goods directly from the partner’s warehouse.
Capabilities
- The partner (seller) issues a delivery order message to the logistics company (INSDES). This message is based on one of the following source documents: an invoice, a waybill, or a purchase order.
- The INSDES message can either be sent directly to the recipient or initially prepared as a draft. This approach allows for the inclusion of additional details — such as the number of boxes, pallets, or other shipment parameters — before the final message is dispatched to the recipient.
- After submitting all delivery orders, the seller can print a consolidated delivery note summarizing all shipments, as well as labels for each box or pallet.
- Additionally, the logistics provider can print invoices on your behalf for delivery along with the goods.
FAQ
Where to start?
To implement the EDI-Logistics solution, you need to identify the key business processes you wish to automate and contact the technical team for initial integration setup.
What if my invoices and way bills are already transmitted via another EDI provider?
You can continue using your current provider for financial documents while managing logistics processes through a separate EDI channel. The solution supports flexible integration with multiple service providers.
Do I need to change my ERP system?
No, the solution is compatible with most modern ERP and accounting systems. Integration is done via standard interfaces, so there’s no need to replace your existing system.
How can I assess the added value of implementation?
You can analyze your current logistics costs, order processing time, and error rates. Implementing EDI-Logistics helps reduce manual work, speed up processes, and improve transparency — all of which can be expressed in measurable indicators.
Which transport and logistics companies have already implemented this solution?
The solution has been successfully deployed in collaboration with several major logistics operators. You can find the current list of partners at www.docura.net
How can I combine the EDI-Logistics solution with Paperless Logistics?
Both solutions can work together: EDI-Logistics handles the exchange of structured messages, while Paperless Logistics manages the digital processing of accompanying documents. Integration enables a fully paperless logistics workflow.
How much does the solution cost?
The cost depends on the scope of integration and the volume of documents. To get an accurate quote, we recommend scheduling an online meeting. Based on your processes, a solution description and personalized commercial offer will be prepared.
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