Paperless Logistics — Digital Transformation of Delivery and Document Management
A solution that replaces paper waybills (TTN), route sheets, and returnables with electronic documents signed in the driver's mobile app. The solution provides delivery transparency, reduces operational costs, and eliminates the need for a paper archive.
Logistics processes traditionally rely on paper documents, leading to delays, errors, and high costs. Companies that operate their own transport or work in the field of transport and logistics services face the need to: monitor delivery status, confirm cargo handover, store documents for up to 7 years, and manage returnables.
Paperless Logistics solves these challenges by moving the delivery process into a digital environment. It reduces costs, increases transparency, accelerates processes, and creates the foundation for further automation.
Paper vs. Paperless Models
Current Process:
- The driver receives a route sheet and 3 copies of the waybill.
- At the delivery point, the recipient signs the documents.
- Copies are distributed among the recipient, carrier, and cargo owner.
- Returnables are recorded manually.
- Documents are stored in a paper archive for up to 7 years.
Digital Process:
- The driver installs the mobile app.
- Delivery tasks are received automatically.
- Waybills are not printed — data is available in the app.
- The recipient signs the document on the phone screen.
- Signature, geolocation, and timestamp are sent to the cargo owner's ERP.
- Returnables are recorded in the app.
- Documents are stored in an e-archive and accessible via a link.
Why Do You Need It
Efficiency and Faster Document Processing
- Online delivery status
- Reduction of manual operations
- No returnables loss
- Elimination of document printing
- Lower archiving costs
Control and Transparency
- Delivery confirmation with signature, timestamp, and geolocation
- Elimination of disputes
- Access to documents in ERP via link
ESG Impact
- Reduced paper usage, lower burden on forest resources
- Savings on document storage and logistics
- Fewer document losses, forgeries, and discrepancies
How it works
1.
The driver installs the app on their phone and receives delivery tasks (a route may or may not be assigned).
Waybills are not printed, as the list of goods for each delivery point is stored in the app.
2.
The driver unloads the goods at the delivery point. The person receiving the goods signs the waybill on the driver's phone screen, confirming receipt.
At that moment, information about the delivered cargo is sent as a link to the owner and recipient directly into the accounting system.
3.
Upon handover, in addition to the signature, the geolocation and exact timestamp of signing are recorded.
Returnables are also registered in the app and included in the report.
Solution Implementation
- Integration with ERP and Docura
- Adding required fields (e.g., container quantities)
- Logistics process configuration
- Driver training
- App installation
- Testing with one driver
- Launch into production
Economic Impact
You are a company that uses 10 of your own vehicles to deliver goods to customers. Every day, each vehicle makes 8 deliveries
Paper savings
23 days × 8 stops × 3 copies × 10 vehicles = 5,520 sheets. Cost: ≈€110/month.
Work time savings
3 hours of printing × 23 days = 69 hours. 69 × €20/hour = €1,380.
Archive savings
Elimination of paper document storage and retrieval.
Container savings
Reduced losses: ≈€100/month.
Total savings: over €1,500 per month
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