EDI-Sales — connections with any retailer
A complete solution for suppliers delivering seamless EDI connectivity with retailers and trading partners across all industries.
Why Do You Need It
Retailers Compliance
Ensures full adherence to mandatory 2DOC and 4DOC document exchange standards, reducing the risk of costly penalties caused by supply discrepancies or delivery delays. Strengthens collaboration with retailers and keeps your operations fully compliant.
Cost Savings
E‑documents flow automatically between supplier and retailer ERP systems, eliminating manual work and minimizing errors. This boosts productivity, optimizes resource usage, and significantly reduces operational overhead and avoidable expenses.
Speed and Accuracy
Accelerates order processing and ensures faster product availability on store shelves. Enhanced visibility and real‑time monitoring enable precise document tracking, smoother workflows, and quicker collection of accounts receivable.
How It Works
1.
Retailer submits an electronic order (ORDER)
2.
Supplier sends a dispatch advice (DESADV)
3.
Retailer sends a receiving confirmation (RECADV)
4.
Supplier issues an electronic invoice (INVOICE)
Main Capabilities
- Enables seamless exchange of e-documents with retailers in 2DOC and 4DOC formats.
- Provides tools to manage product, price, delivery, and location catalogs efficiently.
- Converts measurement units according to retailer requirements (e.g., boxes into pieces).
- Stores e-documents securely in a digital archive for up to three months.
- WEB portal provides full visibility across the entire e-document exchange process, including sales orders, waybills, delivery notifications, and sales invoices.
- Access to customer service via email and phone, including a real-time chat window for questions and answers.
- Simplifies onboarding with a clear overview of partner lists and connection statuses. Connection requests can be sent directly from the application.
- Tracks document delivery confirmations, customer codes, product codes, and interface status to ensure smooth operations.
Additional Capabilities
- Enables sending goods-related documents directly to third-party logistics (3PL) service providers.
- Allows transmission of sales invoices to factoring companies for streamlined financial operations.
- Facilitates sending e-invoices to partners in Estonia and across the European Union, including support for the PEPPOL format.
- Provides secure digital archiving of e-documents for up to seven years.
- Displays sales and inventory reports by each retailer’s store.
- Organize the automatic generation of the production plan based on sales order data.
We Set the Standards
Best Value for Money
Network Reach
Dedicated Support
Industry Expertise
Price Transparency
Continuous Monitoring
Ways to Connect
Integrated Workflow
Documents are automatically delivered into your ERP system and generated directly within it. Integration setup is required.
How to Connect:
- Register your organization at app.docura.net.
- Activate the connection in your ERP.
Follow the instructions provided for your ERP to enable document exchange. - Send a connection request to the selected retail chains and wait for their confirmation.
- Test the document exchange. Make sure that orders are received successfully and invoices are sent correctly.
If you have any questions, please contact customer support.
Web Portal
Work with documents directly through your browser. No integration is required, and it is suitable for small document volumes. The portal allows you to receive orders and delivery confirmations, as well as create dispatch advices and invoices based on the order.
How to Connect:
- Register your organization at app.docura.net.
- Send a connection request to the selected retail chains and wait for their confirmation.
- Test the document exchange. Make sure that orders are received successfully and invoices are sent correctly.
If you have any questions, please contact customer support.
FAQ
What is EDI?
EDI (Electronic Data Interchange) refers to standardized message formats used to exchange commercial information between organizations. These messages contain precise details about specific stages of the supply chain—from placing an order to receiving closing documents. Suppliers and customers independently build their EDI message workflows, taking into account the specifics of their business processes.
What are the main types of EDI messages used by trading partners?
A standard EDI workflow includes four messages:
ORDER — order. It is created in the retailer’s accounting system, sent as an EDI message, and automatically uploaded into the supplier’s accounting system.
DESADV — dispatch advice (shipping notice). It is an equivalent of shipping documents and contains up-to-date information about the shipment of goods from the supplier’s warehouse
RECADV — receiving advice. It includes a list of the goods actually received and information about reasons for non-acceptance. It allows a correct invoice to be generated.
INVOICE — invoice. It is created in the supplier’s accounting system, sent as an EDI message, and automatically uploaded into the retailer’s accounting system.
Which accounting systems can be integrated?
Integration is possible with all modern accounting systems. The list of accounting systems already integrated with the Docura platform includes…
What is a GLN and how can it be obtained?
A GLN is a unique 13-digit numerical identifier assigned to legal entities or their subdivisions. It is used to retrieve the following information from a database:
postal address;
type of location (manufacturing facility, warehouse, retail outlet, company office);
region;
phone and fax numbers;
contact person details;
bank details;
delivery requirements and restrictions.GLNs are issued by GS Servic. The identification number is registered with GS1. A GLN is paid for separately.
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