EDI-Purchase fast and easy order placement
The placement, negotiation and confirmation of orders is carried out electronically. It is no longer necessary to enter data into the manufacturer’s ordering portal, to coordinate changes by email, and to receive emails confirming that your order has been completed. There is also no need for paper documents.
Why Do You Need It
As a retailer, distributor, or a wholesaler, you may be working with dozens or hundreds of suppliers. Each of them offers thousands of product names and has its own specificities in terms of software and business documents format, product information, and the order processing procedure.
Time saving
The solution allows to save significant time and labour resources. Due to the minimal manual input, lack of errors and the speed of order approval, you will receive goods faster and increase your sales.
Meeting supplier’s requirements
Helps you maintain good relationships with your suppliers. Many suppliers request an EDI solution and may impose penalties for non-compliance.
Overall performance
Your employees no longer need to perform routine retyping of data or juggle between multiple supplier applications. As a result, they have time to make strategic decisions, e.g. pertaining to range increase and sales.
How It Works
1.
Retailer submits an electronic order (ORDER)
2.
Supplier confirmed sales order (ORDRSP)
3.
Retailer sends a receiving confirmation (RECADV)
4.
Retailer received waybill-invoice (INVOICE)
EDI-Purchase FAQs
How can I calculate the benefits of this solution?
Compare the data before and after the implementation of the solution:
Changes in order processing time
Accuracy of order execution, e.g. the number of errors
Change in overall efficiency indicator
Employees should also be asked to evaluate the solution. Get feedback on their experience with the new system and identify areas for future optimisation.
Do I need this solution if my supplier uses a webshop to receive orders?
The solution is perfect for you, as it will allow you to significantly save time by eliminating the need to manually enter order data on the supplier’s website. You will be able to place orders directly from your accounting system and to receive order confirmations/approvals in your accounting system. You will no longer need to juggle between different applications and to transfer data.
How is the confidentiality of my data ensured?
Due to the use of secure transmission channels and encryption, transmitting documents via EDI is significantly more secure than sending documents via email. The confidentiality of the client data is ensured by an NDA agreement.
When can I start using this solution?
The time it takes to connect a supplier depends on the availability of the necessary data to be provided by your partner. Once all data is available, integration will be completed within two weeks. Two more weeks will be required for testing and debugging.
How much does the solution cost?
The cost of the service consists of two parts: a one-time fee for integration and project management; a monthly fee for each document sent and received.
If I am a supplier, can I use this solution to process orders from my customers?
Yes, the solution works in both ways for the buyer and the supplier.
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