EDI-Logistics — automating workflow with logistics partners
The solution is intended for companies that provide logistics services (3PL), organizations that use third‑party logistics providers for warehousing and transportation, and businesses that operate their own transport to carry out logistics operations.
Why Would You Need It
Efficiency
Reducing document processing time is achieved through a one-time entry of product data into the system. Once the initial information is entered, it is automatically enriched and transformed into various types of documents, which are then exchanged between partners’ ERP systems without manual intervention. This ensures high processing speed, minimizes the risk of errors, and enhances transparency in collaboration.
Accuracy and Security
Process automation reduces the likelihood of human error, while the use of specialized transport protocols ensures the reliability and confidentiality of information exchange between partners.
Service Quality
Accelerated document transmission enhances significantly the responsiveness of logistics operations — from goods receipt to warehousing, order picking, and transportation. This contributes directly to improving the overall quality of logistics services.
How It Works
Logistics partnerships typically follow the two time-tested models — Warehouse and Cross‑Docking.
- Warehouse (WH) is a logistics model in which a partner’s goods are stored at a logistics warehouse for subsequent order picking and transportation.
- The solution supports two key processes: procurement and sales.
- Suppliers deliver products to the warehouse, where they are received, processed, and placed into storage.
- When a transportation request is submitted, the logistics provider performs order picking and arranges delivery to final destinations — for example, retail stores.
- This model enables centralized logistics management, increases order‑processing efficiency, and ensures timely and reliable delivery.
- Cross‑Docking (CD) is a delivery model that eliminates the need for warehousing.
- The solution supports the sales process.
- A partner delivers products to a transit warehouse, where the logistics provider quickly sorts and redistributes them to their final destinations — such as retail stores.
- Alternatively, the logistics company can collect goods directly from the partner’s warehouse.
- This model helps businesses reduce transportation costs, avoid maintaining their own fleet, and is particularly effective for predictable supply flows and fast‑moving goods.
How the Warehouse Process Works
1. Procurement of goods and delivery to the warehouse
1.
Before dispatching goods to the warehouse, the partner issues an arrival notice (IFTMAN) to the logistics operator. This notice informs the consignee about the expected arrival of goods.
2.
The partner sends the logistics operator an electronic IFTMAN document from its ERP system, containing information about the product assortment, quantities, and delivery timelines. As a rule, the IFTMAN document is generated based on a purchase order issued to the partner`s supplier.
3.
After the goods are received at the warehouse, the logistics company confirms the delivery by sending a confirmation message to the partner (IFTMANRSP).
2. Sale of goods and dispatch from the warehouse
1.
The partner (seller) issues a delivery order message to the logistics company (INSDES). This message is based on one of the following source documents: an invoice, a waybill, or a purchase order.
2.
A delivery order may be sent directly to the recipient or first prepared as a draft INSDES. The draft allows additional shipment details to be added before final submission. This ensures complete and accurate shipping instructions and reduces delivery discrepancies.
3.
The INSDES message can be addressed either to the logistics company or APP used by the driver.
4.
After the order is picked at the WH, the logistics company sends the partner (seller) a message, informing them which specific goods have been prepared for shipment (INSDESRSP).
How the Cross-Docking Process Works
1.
The partner (seller) issues a delivery order message to the logistics company (INSDES). This message is based on one of the following source documents: an invoice, a waybill, or a purchase order.
2.
The INSDES message can either be sent directly to the recipient or initially prepared as a draft. This approach allows for the inclusion of additional details — such as the number of boxes, pallets, or other shipment parameters — before the final message is dispatched to the recipient.
3.
After submitting all delivery orders, the seller can print a consolidated delivery note summarizing all shipments, as well as labels for each box or pallet.
4.
Additionally, the logistics provider can print invoices on your behalf for delivery along with the goods.
Capabilities
- Automation of the full logistics cycle — from procurement to sales.
- Efficient management of product, price, delivery, and location catalogs.
- Electronic document storage in a digital archive for up to three months.
- A web portal enabling full oversight and management of all document workflows.
- Customer support services, including real‑time web chat.
- Advanced monitoring tools for tracking document delivery, as well as partner and product codes.
How to Connect
1.
Align the operational process with your logistics partner.
2.
Configure the EDI connection in your ERP system (following your ERP provider’s instructions).
3.
Make any necessary adjustments to your ERP system (e.g., adding a field for packaging quantity).
4.
Docura will set up the integration with the logistics partner’s system.
5.
Conduct three‑party testing to ensure correct data exchange.
6.
Contact support if needed.
FAQ
Where to start?
To implement the EDI-Logistics solution, you need to identify the key business processes you wish to automate and contact the technical team for initial integration setup.
What if my invoices and waybills are already transmitted via another EDI provider?
You can continue using your current provider for financial documents while managing logistics processes through a separate EDI channel. The solution supports flexible integration with multiple service providers.
Do I need to change my ERP system?
No, the solution is compatible with most modern ERP and accounting systems. Integration is done via standard interfaces, so there’s no need to replace your existing system.
How can I assess the added value of implementation?
You can analyze your current logistics costs, order processing time, and error rates. Implementing EDI-Logistics helps reduce manual work, speed up processes, and improve transparency — all of which can be expressed in measurable indicators.
Which transport and logistics companies have already implemented this solution?
The solution has been successfully deployed in collaboration with several major logistics operators. You can find the current list of partners at www.docura.net
How can I combine the EDI-Logistics solution with Paperless Logistics?
Both solutions can work together: EDI-Logistics handles the exchange of structured messages, while Paperless Logistics manages the digital processing of accompanying documents. Integration enables a fully paperless logistics workflow.
How much does the solution cost?
The cost depends on the scope of integration and the volume of documents. To get an accurate quote, we recommend scheduling an online meeting. Based on your processes, a solution description and personalized commercial offer will be prepared.
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