E-Invoice — automatic sending and receiving of electronic invoices
An electronic invoice is a structured digital document that is automatically processed by partners’ accounting systems without the need for manual entry.
It is suitable for organizations in the public and private sectors, as well as for working with local and international partners, ensuring compliance with all regulatory requirements.
Why Do You Need It
INVOICE SENDING
This solution enables you to exchange e-invoices with all your national and international partners.
A single connection to Docura ensures compliance with all your partners’ requirements for invoices.
Real-time monitoring guarantees that the customer receives the invoice and processes it correctly.
Your invoices are paid faster because they are delivered to your partner instantly and do not require manual entry.
INVOICE RECEIVING
Onesource connection to Docura allows you to receive electronic invoices from all your partners—both national and international.
Incoming e-invoices are automatically sent directly to your accounting system.
Each incoming invoice is already digitized and structured, allowing you to process documents much faster and without manual entry.
Channels for Electronic Invoices
There are several ways to transmit e-invoices—they differ in terms of automation levels, the standards used, and how well they work with partners in different countries.
Below is an explanation of the four main options.
You only need to connect to Docura once to send and receive e-invoices without worrying about how they are transmitted.
1. National E-Invoicing System
The transmission of electronic invoices within a single country in accordance with national law.
Description
When is used
– Used for exchanging invoices between companies and government agencies.
– Formats and requirements are determined by the government.
– Transmission is typically carried out through service providers or the government’s e-invoice portal.
– When invoicing government agencies.
– Recommended for domestic B2B transactions.
2. PEPPOL (International E-invoicing System)
Transmission of electronic invoices via the Peppol global network in the standardized Peppol BIS 3.0 format.
Description
When is used
– Each participant must be connected to the Peppol network via an operator (Access Point).
– Docura is connected to the Peppol network and can connect both senders and recipients of invoices.
– The format is strictly standardized, ensuring compatibility across countries and systems.
– When international compatibility and high security are required.
– Minimal technical configuration required between partners.
3. EDI (Electronic Data Interchange)
The exchange of electronic documents between partners’ accounting systems in an agreed-upon format.
Description
When is used
– Used by large companies and chains that need to exchange not only invoices but also orders, delivery notes, and catalogs.
– Any format is supported: XML, EDIFACT, CSV, or custom structures.
– Requires prior agreement on formats and mapping between systems.
– Long-term partnerships.
– High transaction volume.
– Need for format customization.
4. Email (transmission via email)
Transmission of an invoice via email as an attachment: PDF, Excel, XML, or another format agreed upon by the partners.
Description
When is used
– The simplest and least automated method.
– Not an e-invoice in the legal sense.
– Requires manual processing or import.
– Small companies.
– One-time partnerships.
– Lack of integration or operators.
How It Works
1.
The seller creates an invoice for the sale of goods or services in their accounting system.
2.
The invoice is automatically sent to the Docura operator.
3.
Docura converts the invoice into the format required by the recipient (e.g., PEPPOL), validates it, and sends it via the appropriate channel.
4.
The partner receives the invoice in their accounting system.
How to Connect
Once you’ve connected to Docura, you can send and receive any type of electronic invoice.
We handle all the technical details so you can focus on your business.
How to Send
Register your organization on app.docura.net.
Let your partner know that you’d like to send them invoices electronically.
Depending on your partner’s technical capabilities, Docura will activate the appropriate channel.
Create invoices in your software, and your partner will receive them in the format that works best for them.
How to Receive
Register your organization on app.docura.net.
Let your partner know that you’d like to receive invoices electronically.
Docura will determine your partner’s technical capabilities for sending invoices and configure the appropriate channel accordingly.
Receive electronic invoices from your partners directly into your accounting software.
Connection Guide
ESTONIA
Connect to
E-arve
FINLAND
Connect to
Finvoice
LATVIA
Connect to
E‑rēķini
ROMANIA
Connect to
RO e‑Factura
PEPPOL
Connect to
Peppol
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